Modern Fleet Management

“Fleethand” Management System includes efficient route planning, communication with drivers and the management of electronic documents. The solution allows you to generate real-time reports and monitor data to analyse performance and optimise your business processes.

Highlights of the “Fleethand” management module:

  • Accurate optimal route planning and reporting
  • Sending and receiving electronic documents
  • Electronic instruments of transfer and acceptance
  • Dynamic electronic forms

Management Solutions

In addition to essential functions such as direct correspondence with the driver or the sending of electronic documents, modern “Fleethand” management solutions include relevant features such as precise planning of the optimal route or the creation of dynamic electronic forms. A major advantage of the system is that there is a mobile app for managers in addition to the “Fleethand” web app, which allows them to conveniently use the app from any location on any mobile device.

Optimal route planning
Optimal route planning

The essence of “Fleethand’s” route planning solution is to create a specific task and a precise route, map it and then send that precisely planned task/route to the driver in the “Fleethand” app on the mobile device. A dedicated HGV-specific map showing toll and toll-free roads, truck restrictions, hazardous road sections and traffic flows can also add company-specific HGV parking areas, petrol stations and route templates to your route planning. The result is an optimal route, perfected by the transport manager and calculated by AI using cost and toll calculations, avoiding the unplanned kilometers that often occur when the driver must decide which route to take to reach the final destination.

The analytical element is an equally important aspect of this functionality. The reports allow company managers to assess whether managers are using the tool in a targeted way and have planned all the kilometers driven. Also allow to assess whether drivers have driven the routes as planned, assess the difference between the distance planned and the distance driven, and see the exact places where the driver failed to follow the route. This helps for more efficient routing in the future and the complete elimination of unplanned kilometers travelled by the company’s fleet, which account for around 2-6% of total fleet kilometers.

This solution helps reduce logistics costs, directly saving on travel costs and streamlining the company’s logistics processes to optimal efficiency.

 

 

Direct correspondence
Direct correspondence

Smooth communication between transport managers and drivers is crucial for the proper management of load transport. “Fleethand’s” instant messaging function ensures constant and uninterrupted communication between managers and drivers, with the flexibility to send a variety of scanned documents, photos, and other files.

As the “Fleethand” system is fully mobile-friendly, communication with drivers can be very simple and convenient anytime and anywhere. As soon as an alert is received about a new message or document, managers can read or review the information immediately.

Reports
Electronic documents

“Fleethand’s” electronic document transfer tool helps speed up the exchange of relevant documents between drivers and managers. Drivers can simply scan the documents they receive using the camera on their mobile device and transmit the images in real-time to managers. The scanner on the drivers’ mobile device is fully customised for ease of use and convenience: it not only automatically recognises the edges and crops the photo, but it also recognises text, and adjusts it to straighten it, making the document suitable for further use and archiving.

Meanwhile, managers can upload a variety of relevant electronic documents such as insurance policies, driver posting declarations or other general instructions to the “Fleethand” system for drivers, which no longer need to be printed out and can be easily uploaded at any time, even if the drivers forgot to file them before the trip.

It is therefore clear that the transfer of electronic documents between managers and drivers promotes the digitisation of company processes and contributes to the development of sustainability.

Electronic instruments of transfer and acceptance
Electronic instruments of transfer and acceptance

With this solution, drivers fill in an electronic transfer and acceptance certificate, provide photos of the vehicle’s defects/damages and sign it on their mobile device. Drivers are not allowed to leave any fields blank when filling in the report, and any damages must be photographed. The newly completed transfer and acceptance certificate is automatically compared with the last completed certificate in the system and, if there are new damages or irregularities, the company’s maintenance technicians are alerted to the deficiencies.

This “Fleethand” tool allows you to remotely monitor your vehicle’s condition and inventory. It also saves time for the maintenance department by eliminating the need to constantly review and collate paper documents.

 

Dynamic electronic forms
Dynamic electronic forms

Dynamic electronic forms allow each company to create specific forms for driver control according to its own needs, which makes the daily work of managers much smoother. These forms make it much easier to acquire all the information or documents you need from drivers for a particular task. Step-by-step forms can be used to sequence the required information, making it easy to standardise the process of completing tasks.

This function will allow you to create relevant filling instructions such as an accident form, a periodic inspection sheet for a refrigeration unit or other.

 

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Customer feedback

We have been using "Fleethand" since 2020 and our fleet control has become much more efficient. The main advantage of using "Fleethand" is that it helps us save costs by optimising routes, and it also increases safety by monitoring video and transport in real-time. "Fleethand" is an easy-to-use solution that is flexible, intuitive and provides real-time data access.

Sergejus Blinovas COO of "Integre Trans"

Quality and reliability are important to us, so we have a long-standing relationship with our partner "Fleethand". The company’s innovative vehicle tracking and management system successfully solves "Baltic Transline’s" fleet problems in relation to drivers’ work and rest schedules, ensures fuel economy, optimal route planning and allows us to manage our ever-growing fleet more efficiently.
"Fleethand" has been an excellent partner when it comes to meeting our requirements, quality and deadlines and living up to our expectations, and we can recommend "Fleethand" for their responsibility and reliability.

Donatas Nickus Head of Logistics in "Baltic Transline"

“Fleethand" is a company that cares about its customers. They always provide a friendly and professional service and are on hand to resolve any problems that arise. Quality is always present.

Sergejus Blinovas CEO of "Nostrada"

Sometimes small companies ("Fleethand" in this case) can offer much faster solutions than you would receive from a larger company providing the same service. Innovative solutions are definitely the way to go!

Saulius Kavaliauskas CEO at "Transporto Marisa"

"Fleethand" is a convenient, reliable, informative platform that helps us complete important tasks in our daily work. The "Fleethand" team is always attentive to our needs and knows what is important and essential for us. Working with this company makes us feel important and we can trust them to respond flexibly to our wishes and requests. Every one of our wishes has come true and nothing seems impossible when working with them! They are always available for help when you need it, with quick, simple, and friendly solutions.

Vygantas Birbalas COO at "Lotos Baltica"

In 2018, we discovered a young team who were rapidly developing a new product, i.e., "Fleethand".
They had a good tablet solution that we appreciated. With this solution, we have seamless communication with the driver, accurate routing, document scanning and other solutions we didn’t have before. We were the practitioners, they were the developers. "Hegelmann" was very demanding, which made the "Fleethand" application perfect. It is now used by many companies, who are also benefiting in a big way.

Tomas Jurgelevičius General Manager in "Hegelmann transport group"

FAQs

How are we better than other suppliers of transport tracking systems?

We create a separate login for each user, which allows you to configure the application according to your needs. We are flexible and responsive to our customers’ needs, so we can adapt the “Fleethand” system to the specifics of the customer’s work. We also do integrations with other applications, which saves the customer’s labor costs, as information is received and sent automatically and managed in one “Fleethand” system.

How can the “ECO” module help reduce fuel consumption?

The “Fleethand” solution analyses data from all journeys and determines whether a vehicle is compliant with “ECO” driving behaviour, providing the information needed to reduce fleet fuel consumption and operating costs. Detailed journey information reveals each driver’s fuel consumption, driving style, and safety level, contributing to fuel savings and car efficiency.

What is the process of setting up a “Fleethand” system?

With our straightforward installation process, the “Fleethand” system can receive data from the tracking units of two manufacturers (“Teltonika”, and “Ruptela”), enabling us to upload the company’s trucks into the system and prepare them for use. The next step is a visit to the company by our manager, who provides training on how to use “Fleethand” solutions. Over the next month, a chat window is created for a month, so the company manager can ask questions and consult with the “Fleethand” representatives assigned to the company.

What GPS equipment is fitted to trucks and how much does it cost?

In many cases, trucks are fitted with a “Teltonika” or “Ruptela” tracking unit – if you have equipment from these manufacturers, you do not need to replace it. If you do need to replace your equipment, we can offer you some of the best prices on the market, thanks to our long-standing partnerships with equipment suppliers.

Why is it important to have unique employee logins to the “Fleethand” system and what are the benefits?

Unique employee logins allow each employee to configure the application according to their requirements, so they only need to subscribe to the notifications that are relevant to them. Separate access types also limit the availability of data and facilitate control.

How are the driver and truck tachograph files scanned?

When the company card is connected to the scanner, the driver’s and the truck’s tachograph files are scanned automatically. The driver’s tachograph files are scanned daily and the truck’s files are scanned every 28 days. These files are then transmitted by the “Fleethand” system in tabular format and can also be transferred to other systems via integrations. This function provides you with the details of both the driver card and the vehicle. The system not only downloads the files but also generates the driver’s timesheet.

Contact us

    UAB „Programmatus”

    Company code: 148417976

    VAT payment code: LT484179716

    Address: Naugarduko st. 102, LT-03160 Vilnius

    Contact us:

    +370 600 58 558

    sales@fleethand.com